G4 Planning: organise your community’s events directly in Discord

G4 Planning · 7 November 2026

A session announced in one channel, a few replies somewhere else and an out-of-date signup list: sound familiar? Playing together is easier when everyone knows where to look and how to confirm a place. G4 Planning brings that information into a Discord Activity. The aim is not to give your community another complicated system to learn. It is to keep the next session clear in the place where you already talk.

Start with one real session

Before changing settings, choose something concrete: a Wardogs server opening, a WoW raid or a battleground evening. Agree on the date, time, expected duration and organiser. Explain what signing up means, too. It records an intention to attend, not proof that someone is already in the game. A full signup gauge is useful, but it cannot guarantee that every player will turn up. One straightforward event is a better first test than a calendar packed with experiments.

Add the G4 Planning Activity to your community’s Discord server. Each community has its own space. The weekly schedule, signups and gauges are included in Free, the free plan, so you can try the basic journey before adding automated reminders. Ask a couple of regulars to open the Activity and respond. Show everyone where to find it, and make that the reference point instead of keeping another list in a chat message.

Know what lives in Discord and what stays on the web

Members with Discord’s Administrator or Manage Server permission can use the Admin tab. Sessions, signups, game-server selection and events are managed in the Activity. Billing and RCON configuration stay on the web dashboard. Players do not need technical access to join a session, and there is no reason to put server credentials in a public channel. Keep administration separate from the simple participation journey you want members to follow.

The Activity supports French, English, Spanish and German, following each player’s Discord language setting. That helps a multilingual group find its way around, but it does not automatically translate the notes you write. Keep event descriptions short and make the time unambiguous. Put essential instructions first, followed by preparation details. If members live in different countries, agree on a time zone rather than assuming that everyone reads a bare time in the same way.

Use the event type that matches the game

Wardogs and WoW: Forever share the Activity, but their sessions have different rules. For Wardogs, you organise server openings and compare signups with population reported through official RCON. For WoW, you schedule raids, battlegrounds and guild activities. Raids use role quotas and a fixed size. Battleground roles are informative; the total event size is what limits the group. Do not describe those two models as though they worked identically.

The WoW overview explains the guild features. The current catalogue and Battle.net import are oriented towards WoW: Forever, not exhaustive data support for every Retail or Classic variant. Check the event you intend to use before promising a particular setup to your members. Guild activities such as farming or mount runs can also be organised, but automatic WoW reminders cover raids and battlegrounds, not those activities. That distinction matters when you tell people what to expect.

Give everyone one reliable place to check

From the Discord plan onwards, an automatically updated pinned message is available for each game. Its weekly banner and summary mean organisers do not have to copy every change into another announcement. Choose a channel that members can find easily. Conversation can happen anywhere, but participation changes should go back into the schedule. Otherwise, the gauge stops reflecting what organisers have been told, and you end up rebuilding the list by hand.

Reminders also depend on the plan. The product offers direct-message and channel reminders, with an “I’m not coming” action to release a place. Test the journey with a willing member before relying on it for a busy evening. A reminder helps someone remember a commitment; it cannot rescue an unrealistic time or an unclear description. For a guild’s first organised run, our raid creation guide takes the composition checks further.

Add a website only if it helps

You do not need a website to use G4 Planning. If you already have one, the Website option can display the same schedule through a script, iframe or WordPress plugin. Signing up on the site requires Discord login. A public API is also available. The point is to show the same information in another place, not to create a second manual signup list that slowly drifts away from the one in Discord.

The G4melab team calendar is an example of a public community schedule. It is not the product page or your guild’s own private planning space. For features and pricing, use the G4 Planning page. Our earlier team scheduling article covers the broader question of balancing streams and community events; this guide is about using the product to make an actual session easier to find and join.

Run a small test before expanding

Have an organiser and two players open the Activity. Create an event, sign up, change a response and check the gauge. If your plan includes pins and reminders, check the channel and permissions as well. Write down the points that confused people before adding more automation. A successful first week is not an impressive-looking calendar: it is a group that knows where its next commitment is recorded and how to keep that response accurate.

Which plan fits?

Free costs €0 and allows two raids or BGs per week combined, plus five WoW activities. Discord costs €7.90/month or €79/year; Pro costs €12.90/month or €129/year. Reminders, pins and recurrence start with Discord. The Website option adds €4.90/month or €49/year to Discord or Pro: €12.80 or €17.80/month in total. It is not available on Free. Online payment is not open yet; contact the team for a paid plan. Check the full details on the product page.

Frequently asked questions

Do we need a website?

No. The Activity works inside Discord. Website integration is an optional paid addition to Discord or Pro, not a requirement for using the schedule.

What should we read next?

The rest of this series covers raids, BGs, Wardogs openings, loot and attendance. Choose the journey that matches your community’s next event.